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Procedure descriptions

Apply for a birth certificate

Do you need a birth certificate?

You can only obtain your birth certificate from the registry office in your place of birth.
The registry office issues it from the register of births.

The birth certificate contains the following details:

the child’s first names, surname at birth and gender
Date, place and time of birth
Parents’ first names and surnames

Note: Upon request, the following details will not be included:

The child’s gender
First names and surnames of the parents

Certified extract from the register of births

In addition to the birth certificate, there is a certified extract from the birth register. You will need this, for example, to get married.
This is a copy of the entry in the birth register held by the registry office or, in the case of electronically maintained registers, a printout thereof.
As well as details of the birth (including the time of birth and information about the parents), it also includes any subsequent changes, such as those resulting from adoption or a change of name.
The certified register extract therefore replaces the former certificate of descent.

International birth certificate

An international birth certificate is a multilingual birth certificate. You can use this abroad without a translation.
It is valid in all countries that are party to the Convention of 8 September 1976 on the Issuance of Multilingual Extracts from Civil Status Registers.
A list of the signatory states can be found in the annex to the Convention.

Responsible authority

the registry office in the place of birth

Standesamt [Gemeinde Gutach im Breisgau]

Details

Prerequisite

The following persons aged 16 or over are eligible to apply:

Persons to whom the register entry relates
Spouses and civil partners
Ancestors and descendants (for example, parents or grandparents, as well as children and grandchildren)
Siblings, provided they can demonstrate a legitimate interest
other persons who can demonstrate a legitimate interest

Procedure

You must apply for the birth certificate at the registry office that registered your birth.

The options available for applying may vary depending on the registry office.

At some registry offices, you can apply for the certificate in person.

It is also possible to apply in writing. Some registry offices allow you to order certificates by fax, email or telephone.

In these cases, you must check with the registry office

whether they should post the certificate to you or whether you should collect it and
how you can pay the fees (for example, by bank transfer or in cash when you collect it).

Some local authorities and towns also provide online forms for electronic orders.

You may also appoint a representative to submit the application or collect the certificate on your behalf.
In this case, you must also provide:

a copy of your identity card or passport,
a power of attorney and
the identity card or passport of the representative

Please note: It is not always possible to issue the certificate immediately.

Deadlines

none

Required documents

If appearing in person: identity card or passport
If represented by a third party: proof of legitimate interest may be required (in the case of siblings)
- Written authorisation from the person entitled to whom the entry relates
- Identity document of the authorised person
Proof of legal interest may be required (for example, a letter from the probate court, a court judgement or an enforceable order)

Costs

Birth certificate or certified extract from the register of births: 20.00 EUR each
International birth certificate: 20.00 EUR

A birth certificate for social security purposes is issued free of charge subject to the conditions set out in Section 64(2) of SGB X (proof required).